POSTING ACH PAYROLL AND SPLITS SEPARATE
This method of posting an ACH payroll is intended to solve the
problem of a person being on a payroll more than once, and only
wanting one of those entries split. (Example: School payroll
and member has pay for teaching and separate pay for coaching,
etc.) It does NOT affect a husband and wife who are on
the same payroll and want their payrolls split differently.
Posting Procedure
WARNING: Payroll Sequence Code in Program #15 MUST be Member's Account number
1) Determine what Payroll Group you are posting.
(Our example is KN )
2) Go into Program #16-B, enter the Payroll Group you are
posting and set the SPLIT ONLY flag to "Y".
This will do the following TWO things
A) ACH Posting (Program #25 Option A) will ignore
payroll splits
B) Program #16 Option C will only transfer splits (not
post the entire payroll amount)
(ACH Posting program posts the entire payroll
amount to the specified share type first. Only splits
are posted in Program #16.)
3) Go into Program #25 Option J and fix any name/account
mismatches as usual.
4) Go into Program #25 Option A and prepare to post the
payroll.
5) In the 'ACH Pre-Post Summary' that appears on your
screen, make sure the Payroll in question has a <KN> instead of a {KN}.
Example of ACH Pre-Post Summary
The < > indicates you have designated this payroll group in
Program 16 Option B to post Splits Only in Program 16
and NOT post splits during ACH posting.
6) Post the ACH as you normally would - ACH Items for this
Payroll Group will post the entire amount to each member's
share type (R or D) designated in the ACH file. During the
ACH posting, a file will automatically be created that is
used later with Program #17 Option D.
7) Verify that for this payroll, the splits did NOT post by viewing
the ACH Posting Report in Program #33 DAILY REPORTS.
8) Go into Program #17 Option D and run Option 2. You will
be asked for the Payroll Group (which must match the group in
ACH)
9) Run Option #3. You will be asked for the Payroll Group
(which must match the group in ACH)
10) Choose Option #4 to view the Exception report.
In the example below see Account # 59744. This list tells
us that the ACH comes in and posts to Account
#59744 share type D in the amount of $703.90.
The system has found a Primary Split (R) mismatch.
( The Primary Share Type in Program 15 is R, which
does not match the ACH Share Type.) This means that
the ACH will post all funds to the Draft account, but all
transfers for splits will come out of Regular Shares.
11) If there are any Exceptions, go to Program #15 and fix
any problems that were shown on the report.
This Primary Share Type in Program #15 MUST match
the ACH share type prior to posting Program 16, or
the payroll splits will transfer from the wrong share
type. The example below is a mismatch.
Below the payroll split has been corrected. The ACH posts to D.
The split tells the system to leave $700.00 in D and transfer the
rest to R.
ADDED TO PRIOR AMOUNT means that more than one
payroll amount appears on this payroll for this member, and
they have been added together to post one grand total to
the member's account.
In the example above, Account # 55129 had 2 ACH
entries in this file. The 2nd in the amount of $718.28 was
added to the first, for a grand total of $1834.81. This does
NOT require any action on your part. It is simply to let you
know the situation exists.
12) Repeat Steps 8-10 above until no exceptions that need to
be corrected appear on the report.
13) Once everything is fixed, go to Program #16Option C and
enter the code for the payroll whose splits are to be posted.
The total amount of the payroll will be displayed and
NOTE: ONLY POSTING SPLITS! will be flashing.
14) Enter your Teller Password or leave this field blank to post
to teller $$$$$$ and enter Y in one of the next 3 fields. Enter Y
to proceed with posting.
As the payroll is posting you will see the display above at
the bottom of the page. As items post you will the the
Amount field change from a number to zero repeatedly as
transfers are being done. When posting has completed this
amount will be 0.00, TOTAL PAYROLL POSTED will be
0.00 and TOTAL PAYROLL NOT POSTED will be the total
amount of the payroll ACH that was received from the
company.
15) In Program #33 in the REPORTS section you will find a
Payrol Master and Payrol Posting report with today's date,
and the Payroll Group Code you posted.
The Payroll Master (example below) will show each member's
account number and the splits as they appear in Program #15.
(In the example 0.00 ?? indicates that the primary share type
has a split of 0.00 in Program #15)
The Payroll Posting Report shows each transfer out of one
share type and into another or to a loan, as a result of posting
the payroll.
