PROPRIETARY ATM CASH PROCEDURES

THESE PROCEDURES ASSUME THAT YOU DEPOSIT CHECKS AND SETTLE ATM THRU MEMBERS UNITED CORPORATE FCU.  IF YOUR SITUATION IS DIFFERENT, ADJUST GENERAL LEDGER ACCOUNT NUMBERS ACCORDINGLY.

 

GENERAL LEDGER ACCOUNTS

1.  General Ledger Option A.

 

CASH FROM THE VAULT TO THE ATM MACHINE

In order to have an audit trail on the system for cash to and from the ATM machine, a transaction passes thru a Teller Cash Drawer. In our example, we will be taking $10,000 from the vault to the ATM machine.

 Entries are as follows:

  1. Tran code 088  D2   Cash-Drawer-Replenishment    $10,000
    1. Places $10,000 in the Teller Cash Drawer (Program 7 Option I)
  2. Tran Code 257 D9  ATM CASH REPLENISHMENT    $10,000
    1. Decreases Teller Cash Drawer by $10,000
    2. Decreases 73900 and increases 73400 $10,000

CASH FROM ATM MACHINE TO THE VAULT    Some credit unions will NOT be performing this step.

  1. Tran Code 256 ATM CASH REPLENISHMENT for negative (-)  the amount of cash you are bringing back.   
    1. Increases Teller Cash Drawer by the amount entered
    2. Increases 73900 and decreases 73400
  2. Tran Code 089 D3  Cash-Drawer-Deplenishment positive the amount you are putting in the vault
    1. Decreases the Teller Cash Drawer

SETTLEMENT FOR TRANSACTIONS DONE AT YOUR MACHINE

When you settle at the machine, you will print the a settlement summary  (Star System's summary is called  "Terminal Settlement Activity Summary").   This summary shows all activity into and out of the machine since the last settlement.

  1. ATM Deposits
    1. Verify that the total of checks and cash in the ATM machine agree with the settlement summary deposits.
    2. Place checks and cash in a Teller Cash Drawer.
    3. Do Transaction Code 099  GL Cash Received for total cash and 098 GL Check Received for total checks brought back from the machine.  
    4. General Ledger Journal Entry (Option C)   (SINCE YOU WILL BE DOING THIS ENTRY EVERY DAY, WE SUGGEST SETTING UP A MASTER FOR IT IN OPTION P)
      1. Debit   87310   GL Funds Received
      2. Credit  74490  ATM Settlement
  2. ATM Withdrawals
    1. Verify that the total of withdrawals from the summary report is equal to the difference between the original amount of cash in the machine, and the current amount of cash in the machine.   
      1. Example:    $10,000 cash in ATM   - ATM Withdrawals of $2120 = cash in ATM machine should equal $7880
    2. General Ledger Journal Entry (Option C)   (SINCE YOU WILL BE DOING THIS ENTRY EVERY DAY, WE SUGGEST SETTING UP A MASTER FOR IT IN OPTION P)
      1. Debit   74490  ATM Settlement
      2. Credit  73400  ATM Cash