EZ-Memo is a feature of EZ-Term which allows you to send memos to an individual employee or a group of employees who are currently logged onto the system.  

HOW DOES EZ-MEMO LOCATE THE PERSON TO WHOM I AM SENDING A MEMO?

EZ-Memo locates employees based upon the Linux Login Password and Posting Password used to log onto a terminal.  

HOW DO I SEND A MEMO TO  SPECIFIED EMPLOYEE(S)?

1. Click on EZ-Memo on the top bar of the EZ-Term screen.  
2. Click on Send Memo.  The following window will appear.
3. In the upper portion of the window you will see all employees listed.  
4. To send a memo to one employee, put a check mark in the box before their name.
5. To send to all employees, click on the Select All Recipients button and a check mark will appear beside all names
6. To send to members of a specified Group (see below for more detail) click on Select Recipient Groups
7. Click on Deselect All Recipients to remove all check marks.
8. Enter the Subject of your memo in the Subject field.
9. If the message is Urgent, place a check mark in the appropriate box.
10. Type the text of your Memo in the Text box.  
11. Click Send to send the message.  

HOW AM I NOTIFIED THAT I HAVE A MEMO?

1. If a Memo is waiting for you to read, you will see a notation blinking at the lower right corner of your screen on the status bar.   
2. If you are logged into EZTerm, but have it minimized on your computer, it will flash in your Task Bar (bottom of the screen) to let you know that someone has sent you a Memo.  You can also click on Settings then General and check the box to tell it to have your PC beep 3 times to alert you.

HOW DO I READ AND REPLY TO A MEMO?

1. Click on EZ-Memo on the top bar of the EZ-Term screen.  
2. Click on View Memos.  The following Window will appear.  
3. Memos that have not yet been read will appear in RED.  
4. Click on the memo you wish to read and click on View.  
5. You will see the Subject of the Memo, the Time and Date it was sent, Priority (Normal or Urgent), who sent the Memo and to whom it was sent.
6. If no reply is necessary, click on Close.  
7. To Reply to the Memo, click on Reply.  
8. Type your reply in the Text box below the original message.   
9. The person who sent the message will be automatically selected in the Recipients box.  You can choose to also select others to send this reply to.
10. Click Send.

TELL ME ABOUT EZ-Memo ARCHIVES?

 Memos are listed in order, with the most current at the bottom.

They are stored for reference indefinitely until you choose to manually delete them.

You can view an older memo at any time, and Reply or send it to anyone in the Recipients list.